12/13/18 BOD Meeting Minutes

JCI Shakopee Board of Directors Meeting – December 13, 2018

Minutes taken by – S. Corder

1. Call to Order.
2. Approval of Previous Minutes  – So moved (1st by Gherity, 2nd by Case) Motion Carries
3. Approval of the Agenda  – So moved (1st by Case, 2nd by Zimmerman) Motion Carries
4. Consent Agenda – (please see treasurer for specific account balances)

*CHECK REQUESTS ARE DUE THE WEDNESDAY BEFORE THE MEETING AT 5:00 PM*

Check request form: http://jcishakopee.org/checkrequest/

Hardship request form: http://jcishakopee.org/hardshiprequest/

Road Run URL: http://tinyurl.com/JCIMNRoadRuns   

1. General Business and Reports

• Management:
  • Budget Planning Meeting –  December 30th at the Jaycee office
  • Leadership Planning Guides (LPG) – used for Historical Memory. Rough page filled out before 1st BOD meeting in January (found in Individual department sections. one for each officer)
  • Chairpersons – ways and means Project PMGs are due Jan 1st. Chairs to be selected by mid January
  • Office clean out/updating – Will need to be factored into the budget. 
  • Lab nights – We will be launching Jaycee Lab nights in February. It is a collaborative work space for any Jaycee across the state.
  • Accounting Software – Quickbooks to factor into the budget.
• Membership:
  • Membership numbers being finalized for 2018 and getting an estimate/ goal for 2019
    • We are currently sitting at 104 members. Paper members are being purged. The goal for next year is 120 members.
  • Working on streamlining the budget to work more efficiently for membership socials.
  • Pool social is in the works

• Community:
  • Positions Open – Reaching out directly to members to see if there is anyone who is willing to step up.
  • E-mail have gone out to all the public servant sectors
  • Contact has been made with the Active Citizens Committee

• Individual Development:
  • Fluid painting class – 1st Thurs. – Feb or March – Carrie Moritz will host a class for Members and their guests. Possible expenses need to be factored into the budget.

• Public Relations:
  • Website is up and running, Woo!
  • Lots of swag being ordered for this upcoming year

• State Delegate
  • Push hard on convention attendance. Get trained for competitions

9: President’s Comments

• 50 members in to contacting every member. will be done by the end of January.
• Stressing institutional memory. be Transparent with everything, All the time
• FAQ is being built to further our institutional memory
• LOTS and LOTS of state submissions this year

10: Adjournment Motion to Adjourn (1st by Duffy, 2nd by Beaumont) Motion Carries – Adjournment at 8:56

11: Creed – Creed led by Samantha Beaumont

Sticking feathers up your butt does not make you a chicken! – President Elect, Drew Kothenbeutel (definitely not fight club)