Duties of Offices – Per Bylaws

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ARTICLE VI – DUTIES OF OFFICES

SECTION 1. The President, as chief executive of the organization, shall supervise the organization’s affairs and activities. He/She shall prepare a Plan of Action for approval by the Board of Directors and membership to be presented no later than the first regular meeting in March. He/She shall prepare a budget for approval by the Board of Directors and membership to be presented no later than the first regular meeting in March. A Parliamentarian and a Chaplain shall be appointed by the President, subject to the approval of the Board of Directors.

SECTION 2. The Management Development Vice President shall work with the President on the administrative affairs of the organization. He/She shall oversee and be responsible for all activities and projects listed under his/her area. Areas of responsibility include, but are not limited to, the official records of this organization, Chairman’s Planning Guides, ways and means, and socials. The duties of the Management Development Vice President may be enlarged at the will of the President. He/She shall meet monthly with assigned director. 

SECTION 3. The Community Development Vice President shall work with the President on all community involvement concerns. He/She shall oversee and be responsible for all projects listed under his/her area. The duties of the Community Development Vice President may be enlarged at the will of the President. He/She shall meet monthly with assigned director. 

SECTION 4. The Individual Development Vice President shall work with the President on all individual development programs. He/She shall oversee and be responsible for all projects listed under his/her area. The duties of the Individual Development Vice President may be enlarged at the will of the President. He/She shall meet monthly with assigned director. 

SECTION 5. The Public Relations Vice President shall work with the President and be responsible for all chapter public relations. He/She shall oversee and be responsible for all projects listed under his/her area. He/She shall be the primary contact with representatives of public promotions including, but not limited to, the newspaper, radio, and television, to promote JCI Shakopee throughout the community. He/She shall oversee the Newsletter Editor and, to the best of his/her ability, ensure the taking of photographs at all JCI Shakopee projects. The duties of the Public Relations Vice President may be enlarged at the will of the President. He/She shall meet monthly with assigned director. 

SECTION 6. The Membership Development Vice President shall work with the President on the membership activation and retention affairs of the organization. He/She shall be responsible for all projects listed under his/her area. He/She will be responsible for the issuance of notices of membership dues payable, and the collection of said membership dues. The duties of the Membership Development Vice President may be enlarged at the will of the President. He/She shall meet monthly with assigned director. 

SECTION 7. The State Delegate shall act as liaison officer between JCI Shakopee and other local chapter, district, regional, state and national organizations. He/She shall seek to maintain the interest of the membership in the activities and meetings of these organizations, and seek to maintain the interest of those organizations in the activities and meetings of JCI Shakopee. The duties of the State Delegate may be enlarged at the will of the President. 

SECTION 8. The Secretary shall maintain the minutes of all Board and membership meetings, and make said minutes available at the next scheduled meeting. He/She shall keep a permanent record of minutes of such meetings. 

SECTION 9. The Treasurer shall maintain the finances of the organization, disburse funds at the direction of the Board of Directors and/or the general membership, and shall publish four (4) quarterly statements as to the financial condition of the organization. Expenditures in excess of one hundred (100.00) dollars on a non-approved project must be approved by a majority of the general membership present at a given meeting. The Treasurer shall furnish a good and sufficient bond, the cost of which shall be assumed by the organization. 

SECTION 10. The Directors shall be responsible for the members of their team. Directors shall also work with their designated Vice Presidents and project chairpersons in their area. 

SECTION 11. The Chairman of the Board shall be a member of the Board of Directors, and shall be charged with providing insight, guidance, and mentorship for the Board of Directors and the chapter.  This shall be considered a natural extension of their service and term as president, given successful completion of the term.  In the event that the president immediately preceding the current president is unable or unwilling to serve in this capacity, the President may nominate a former president who is still an active member to fill this role, subject to approval by the Board of Directors, or the position may be left vacant.

SECTION 12. The order of succession shall be as follows: 

President

Management Development Vice President

Community Development Vice President

Individual Development Vice President

Public Relations Vice President

Membership Development Vice President

State Delegate

Secretary

Treasurer

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