Approved BOD Minutes – August 12, 2021

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JCI Shakopee BOD Meeting 

Next Meeting:9/09/2021
Present:J. Cole-Harris, A. Beecher, M. Cole-Harris, A. Weidenhamer, M. Arnold, C. Kostelecky, S. Corder
Call to Order:7:35pm
  1. Call to Order @ 7:35pm
  2. Special Guests
    • [nothing for this month]
  3. Approval of Previous Minutes – 1st by M Cole-Harris; 2nd by M. Arnold; Motion carries.
  4. Approval of the Consent Agenda – 1st by A. Weidenhamer; 2nd by M. Cole-Harris; Motion carries.
  5. Approval of the Business Agenda – 1st by M Cole-Harris; 2nd by M. Arnold; Motion carries.
  6. Consent Agenda


Check/Reimbursement Requests: 

Road Run URL:

Assistance Requests: 

  1. General Business and Reports
  • Management:
    • Invoicing via Quickbooks
      • We need to adjust the budget, compile everything, and get the membership to vote on it.
      • There are fees associated with it.  Will the membership pay for this or will we eat this?
      • Dues invoices will be done via Quickbooks.
      • Motion made by M. Cole-Harris to bring it (create a line item of $400 for these fees) to the membership with a positive recommendation from the board; second by M. Arnold.  Motion carries.
    • AED Difference of $122.21 – Which line (CD22 was voted on in the motion)
      • The price that was quoted didn’t include taxes.
      • Pulled $122.21 from CD22 to pay for the difference.
      • Plaque?
        • It is still from when we gave the school the AED.
        • Tom Doyle will pay for one of the plaques and we will pay for the one we just bought in Bloomington.
        • The plaques will cost between $30-40
    • Budget Scrub
      • This is now moved to next month.  People are busy getting ready for Fest and didn’t have time to do it.
    • Major Ways and Means Projects Updates
      • Scott County
        • Got the PMG from Meredith.  No final numbers yet.  Made $400 from coozies and bottle openers.  The projects went very well.  It was the busiest it has been in years.
      • Taste
        • They still have to do all of the chalking, ticket-ripping, and lining… lots of things to setup.
        • Be at the park at 5pm.  Done by 6-630.  That is on 8/13/21.
        • Trying to get the tents in the vehicles.
        • Saturday – 7am setup
        • 65 vendors.  Band is performing for free and so are our beer kegs ($75 reimbursement & the rest were donated to us)
      • Project from 2 weeks ago
        • We got a donation of $2,200 for doing the driving of the musical people at Twin Cities Summer Jam.
        • They want us to come back next year.
      • Fest
        • Everything is moving along relatively well.
        • We don’t know exacts for background checks & roster is super short.
        • Committee is doing great.
        • We need radios, costumes, and stuff picked up from the office.  Shadow and Matty were planning on going to the office after Aletenders on Sunday.
      • Trail of Terror
        • Not looking good in our favor.
  • Membership:
    • July renewals were good.
    • 7 members need to sign.
  • Community:
    • CAP Agency Request
      • They have more sponsorship opportunities for us.  One of them is to sponsor a table at their upcoming event.
      • We still have a budget for CAP.
      • We’re bringing it up to the membership next Thursday.
  • Individual Development:
    • [nothing for this month]
  • Public Relations:
    • Disks and other things got ordered.
  • State Delegate
    • [nothing for this month]

9: Presidential Comments

We are getting to that crazy time of year… Fest!!

Make sure that you are getting some sleep & staying hydrated.

If you need to do something, write it down so you don’t forget to do it.

10: Adjournment @ 8:04pm – 1st by M Arnold; 2nd by A. Weidenhamer; Motion carries.

11: Creed

We believe:

That faith in God gives meaning and purpose to human life;

That the brotherhood of man transcends the sovereignty of nations;

That economic justice can best be won by free men through free enterprise;

That government should be of laws rather than of men;

That earth’s great treasure lies in human personality; and

That service to humanity is the best work of life.

Previous 12/13/18 BOD Meeting Minutes
Next Approved BOD Minutes – July 8, 2021
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