Approved GM Minutes – August 19, 2021

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Minutes

JCI Shakopee GM Meeting 

Next Meeting:9/16/2021
Present:IN PERSON:M. Black, S. Dekeizer, A. Weidenhamer, M. Arnold, A. Beecher, G. Labovitch, S. Corder, D. Kothenbeutel, L. Case, C. Kostelecky, M. Taylor, PJ Zimmerman, P. Hesse, D. Waldorf
ONLINE:
J. Harris, R. Day, K. Boler, L. Gherity, M. Anderson, B. Loch, E. Davis, S. Kramer, M. Cole-Harris
Call to Order:7:54 pm
  1. Call to Order @ 7:54 pm
  2. Special Guests: Brett Sween- Chanhassen Baseball, Meredith Black -NAMI Walk
    • Brett Sween – Chanhassen Baseball
      1. Thank you for the times you have helped us.
      2. They had the opportunity to go to a national baseball tournament.  It’s a 4 week long experience.
      3. One of the kids in the baseball team was able to do the things he wanted to do (go to a beach, fly, hit a homerun, etc.).  Our sponsorship helped him do that.
      4. They gave us a bat signed by the team.
    • Meredith Black – NAMI Walk
      1. Mental health is a big struggle.  If not for connections with appropriate mental health care, Meredith wouldn’t be here.
      2. The NAMI Walk is a way for her to give back.. it is close to her heart.
      3. NAMI champions dignity and justice for all people.  They are trying to increase understanding about mental health.
      4. It is a fundraiser similar to March of Dimes.
      5. This will be her 3rd year doing the walk.  It is happening on September 25th & is 5k long.
      6. She is looking for people to join her team & to match whatever donations they raise; they currently raised $100 and their goal is $2,500.
      7. www.namiwalks.org  Search: Team Compassion
    • Gwen Labovitch
      1. Sierra Wade received a State Presidential medallion 🙂
  3. Approval of Previous Minutes – 1st by G. Labovitch; 2nd by A. Beecher; Motion carries.
  4. Approval of the Consent Agenda – 1st by A. Weidenhamer; 2nd by M. Arnold; Motion carries.
  5. Approval of the Business Agenda – 1st by D. Kothenbeutel 2nd by L. Gherity; Motion carries.
  6. Consent Agenda

*CHECK REQUESTS DUE THE WEDNESDAY BEFORE THE MEETING AT 5:00 PM*

Check/Reimbursement Requests: https://jcishakopee.org/knowledge-base/check-request-form/ 

Discord: https://discord.gg/sYQqt45JxA 

Road Run URL: http://tinyurl.com/JCIMNRoadRuns

Assistance Requests: https://jcishakopee.org/knowledge-base/hardship-donation-request/ 

  1. General Business and Reports
  • Management:
    • Invoicing via Quickbooks
      • We are looking into doing this, but we don’t have it as part of our budget.
      • We want to add $300 to the budget and change the PayPal line to Quickbook instead.
      • Motion made by M. Arnold to move $300 from MD-14 to MD-6 (to be renamed “Online Banking and Accounting Fees”); 2nd by Weidenhamer.  Motion carried.
    • Scott County Fair Recap
      • We made $4,700 & our goal was $1,500!  We normally get between $1,000-$1,900.
      • They loved us and want us back next year.
    • Taste of Shakopee Recap
      • We had a really good turnout.
      • We sold over $15,000 in two days.
      • We didn’t spend a lot of money out of the budget.
      • We are owed money from food and beverage tickets.  We are coming in at around $9,400 in owed income… in previous years we made about ⅓ of that.
    • Fest Update!!!
      • Taste of Shakopee and Scott County Fair were bigger than normal, so Fest will be as well.
      • 1,500 kegs in run goal.
      • Everybody should be receiving an email from The Compliance Training Book for all of the harassment training; they need to be completed by the Monday after the 3rd weekend.  It sounds like it is like the TIPS training, but for harassment training.
      • No drinking while you’re working.  If you’re caught drinking your pass will be pulled & you won’t be able to work until the end of the next Fest run.
      • We are communicating everything we find out, as fast as we can, but we don’t know much.
      • We do have the soda booth next to Sots.  If you see that they’re struggling, please help.
      • Mask Policy — be mindful of Jesters, it’s recommended that we wear one, but it’s up to the individual.
      • Parking is in the Pit near the campground.
      • Soda Booth — we have the same contract as any other soda booth on site, so any maintenance issues will fall on Site Crew and not on us.
      • Hard Pass — there is the Google form, but we don’t know exactly how to fill it out (ex. who is considered Management?)
    • Fundraising
      • They want manpower (6 people) to (August 26th) pick up the racks from storage, drag them into a Uhaul, drive the Uhaul to the event & manpower to (August 30th) pick up the racks from the event, load them into the Uhaul, drive the racks to storage, and unload the racks.
      • This will be a twice a year event… DoubleTree in Bloomington from August 26th-30th this year.
      • The sign-up sheet will be posted on Facebook and on Discord.
  • Membership: 
    • Tanktops for Sale
      • Some tanktop designs were created on customink.
      • If you go on to Discord, they are under the swag section.
      • The sale is going to close out on Tuesday, August 24th.
    • Pumpkins and Candy Social – Oct 9th
      • October 9th is too busy… this will probably be moved to the week after.
      • It’s a membership social at an apple orchard, a pumpkin patch in Belle Plaine, 
      • Meet at 10:30am at the office.  Head down to LeSueur to the candy bar and Pizza Ranch.  Lunch will be covered.
      • $5.50/person for the apple orchard and pumpkin patch.
        • Cost total is $10.24/person, but the membership budget will pay for the difference.
    • Membership is +2 for the year
      • We are +2 members for the year!
      • JCI USA is putting on a recruiting drive… 3 people = 1 scoop (free ice cream social), 6 people = 2 scoops (branded tablecloth), 9 people = 3 scoops ([different prize]), 12 people = 4 scoops ([different prize])
    • New Member!
      • They forgot to attend the meeting, so we can’t have them talk today.
  • Community: 
    • Snowflakes
      • The City of Shakopee wants to purchase LED snowflakes for downtown… $425 cost each.
      • Motion made by G. Labovitch to donate 2 snowflakes… spending $850 from CD-5; 2nd A. Weidenhamer.  Motion carried.
    • CAP Agency Donation Request
      • They are doing a sponsorship dinner on October 9th.  They are looking for donations.  There are numerous tiers we can do.
      • We could just do a straight up donation and not for any specific gala.
      • Nobody voted on anything.
    • NAMI Request
      • Motion made by S. Wade to match up to $2,500 in donations raised by Team Compassion for the NAMI Walk; 2nd by L. Case.  Motion carried.
  • Individual Development: 
    • Lab Night: Yoga – Sept 2nd
      • This is yoga, so we can relax from Fest.  This will be in Memorial Park.
      • If you have yoga mats, please bring them.  If you don’t have one, then just use a towel.
      • This is yoga for beginners.  60-90 minutes.
      • We are going to try to do this hybrid.
      • We should reach out to the Shakopee Community Center to borrow some yoga mats and some blocks.
  • Public Relations:
    • Swag ordered
      • We have discs, sunglasses, and other swag.
    • Zip-Ups and Hoodies – t&t designs
      • Another Jaycee member from another chapter has the business.  We want to work with them.
  • State Delegate 
    • Who Are We Voting For?
      • 10 years ago we changed how we are voting for the State President.
      • The chapter doesn’t vote itself… we have a delegation for that.  We can give a positive or negative recommendation for the delegation to vote.
      • Motion made by S. Wade to allocate our entire number of votes/support to Stephanie Corder for the office of JCI MN President; 2nd by M. Arnold.  Motion carried.
      • Motion made by S. Wade to support declared candidates for state Vice President; 2nd by L. Case.  Motion carried.
    • Annual MN/WI Chili Cook-off 10/23 Stillwater Event Center
      • Attend this.
    • 2021 JCI World Congress to be a virtual event in November: 

https://juniorchamber.international/2021/08/2021-world-congress-goes-virtual/

Everybody who has an internet connection can attend.

There probably is registration & a fee for it, but nothing is posted yet.

8: Presidential Comments

This is the busiest time for the chapter… take some time for yourself.

Stay hydrated!!!

9: Adjournment @ 9:05014512 pm – 1st by S. Corder; 2nd by A. Beecher; Motion carries.

11: Creed

We believe:

That faith in God gives meaning and purpose to human life;

That the brotherhood of man transcends the sovereignty of nations;

That economic justice can best be won by free men through free enterprise;

That government should be of laws rather than of men;

That earth’s great treasure lies in human personality; and

That service to humanity is the best work of life. 

Discord QR Code

Next Approved GM Minutes – July 15, 2021
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