Duties of Offices – Per Bylaws

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ARTICLE VI – DUTIES OF OFFICES

Section 1.) President

The President, as chief executive of the organization, shall supervise the organization’s affairs and activities. He/She shall prepare a Plan of Action for approval by the Board of Directors and membership to be presented no later than the first regular meeting in March. He/She shall prepare a budget for approval by the Board of Directors and membership to be presented no later than the first regular meeting in March. A Parliamentarian and a Chaplain shall be appointed by the President, subject to the approval of the Board of Directors.

Section 2.) Business Development VP

The Business Development Vice President shall work with the President on the administrative affairs of the organization. He/She shall oversee and be responsible for all activities and projects listed under his/her area. Areas of responsibility include, but are not limited to, the official records of this organization, Chairman’s Planning Guides, ways and means, and socials. The duties of the Business Development Vice President may be enlarged at the will of the President. He/She shall meet monthly with assigned team.

    2.A) Treasurer

The Treasurer shall maintain the finances of the organization, disburse funds at the direction of the Board of Directors and/or the general membership, and shall publish four (4) quarterly statements as to the financial condition of the organization. Expenditures in excess of one hundred (100.00) dollars on a non-approved project must be approved by a majority of the general membership present at a given meeting. The Treasurer shall furnish a good and sufficient bond, the cost of which shall be assumed by the organization.

    2.B)  Secretary

The Secretary shall maintain the minutes of all Board and membership meetings, and make said minutes available at the next scheduled meeting. He/She shall keep a permanent record of minutes of such meetings.

   2.C) Business Development Director

 The Business Development Director shall work with the Business Development Vice President on all individual development programs. He/She shall oversee and be responsible for all projects listed under his/her area. The duties of the Business Development Director may be enlarged at the will of the President or the Business Vice President. 

Section 3.) Community Development VP

The Community Development Vice President shall work with the President on all community involvement concerns. He/She shall oversee and be responsible for all projects listed under his/her area. The duties of the Community Development Vice President may be enlarged at the will of the President. He/She shall meet monthly with assigned team. 

  3.A)   PR Director

The Public Relations Director shall work with the Community Development Vice President and be responsible for all chapter public relations. He/She shall oversee and be responsible for all projects listed under his/her area. He/She shall be the primary contact with representatives of public promotions including, but not limited to, the newspaper, radio, and television, to promote JCI Shakopee throughout the community. He/She shall oversee the Website, Social Media and, to the best of his/her ability, ensure the taking of photographs at all JCI Shakopee projects. The duties of the Public Relations Director may be enlarged at the will of the President and Community Development Vice President. 

Section 4.)  Membership Development VP

The Membership Development Vice President shall work with the President on the membership activation and retention affairs of the organization. He/She shall be responsible for all projects listed under his/her area. He/She will be responsible for the issuance of notices of membership dues payable, and the collection of said membership dues. The duties of the Membership Development Vice President may be enlarged at the will of the President. He/She shall meet monthly with assigned Team. 

      4.A)    ID Director

 The Individual Development Director shall work with the Membership Development Vice President on all individual development programs. He/She shall oversee and be responsible for all projects listed under his/her area. The duties of the Individual Development Director may be enlarged at the will of the President or the Membership Vice President. 

Section 5.) State Delegate

The State Delegate shall act as liaison officer between JCI Shakopee and other local chapter, district, regional, state and national organizations. He/She shall seek to maintain the interest of the membership in the activities and meetings of these organizations, and seek to maintain the interest of those organizations in the activities and meetings of JCI Shakopee. The duties of the State Delegate may be enlarged at the will of the President.

Optional Appointed Positions Examples:

Parliamentarian

Personal Advisor

Chaplain 

Alumni Coordinator

Junior Jaycee Coordinator

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