February 20, 2020 Approved GM Meeting Notes

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GM Minutes

JCI Shakopee GM Meeting 

Next Meeting:3-19-2020
Present:M. Duffy, J. Harris, C. Kostelecky, D. Kothenbeutel, M. Arnold, N. Kinkaid “Raven,” R. Benjamin, C. Benjamin, PJ Zimmerman, G. Labovich, K. Boler, A. Weidenhamer, J. Fogelberg, H. Wade, L. Gherity, S. Kramer, A. Beecher, J. Strand, I. Snyder, R. Beecher, C. Lange, P. Hesse
Call to Order:7:34pm
  1. Call to Order.
  2. Pledge of Allegiance
  3. Special Guests

Esparanza- Don Taylor

    Esparanza means hope.  Helping the Hispanic community.  Doing a free food giveaway every other week sponsored by Cub… 1,400 people helped every year.   Asking for $2,000 for their food program.

    They also offer tax assistance through the program.

     It started as a soccer program for young Hispanic kids.  They get to learn soccer, get mentored, and get fed. 

Saint Paul Saints opportunity- Joey Skogrand 

    Looking for a partnership.  May 7th game.  Need to purchase a minimum of 100 tickets for a Saints game on August 2nd (ticket prices between $6-18).  They are asking for us to purchase the tickets that are remaining if they can’t sell all the minimum number of tickets.  We would get a banner, logo on the program, and verbal recognition at their home games.

              Shakopee Grad Night Party-Cindy Meyer

     It’s been going on since 1976.  The workers are volunteers, mainly parents of kids that go to the school.  600+ graduates for the past couple of years.  3 years ago people decided not to assist, so now they have the party in a different location.  Food is catered in.  There is a fee for children to participate in the party… $50-100.  The fees that the students pay cover the thrill factory.  Food, class t-shirt, universal gift, and prizes still need to be paid for.  They want this done about the first week of May.

    3-tiers of donations.  $1,000+ is gold tier.

    They also need people to help.

American Legion Riders

    We donated $1,000 last time.  It helped a lot of kids of disabled service-people since 9/11/2001.  MN is the only state that raised an aggregate of over $1,000,000.  If the fund reaches the $20,000,000 mark it can help all service-people.  Today, JCI-Shakopee was given an award (a plaque and a coin) from the riders.  They will be wearing their JCI shirts while they are doing the ride, which starts in August.

Hardship Request – Nicole Bindner

    Her mom passed away on 2/4 from a brain aneurysm.  Nicole and her sister were taking care of their mom for the past year.  Mom helped them pay rent.

    She is asking for money to help pay for the funeral.  $1,500 is what they are requesting.  They would like  money before March 15th, which would be the date of the funeral.

  1. Approval of Previous Minutes – 1st by Duffy.  2nd by Arnold.  Motion carries.
  2. Approval of the Consent Agenda – 1st by Kostelecky.  2nd by Duffy.  Motion carries.
  3. Approval of the Business Agenda – 1st by Duffy.  2nd by Arnold.  Motion carries.
  4. Consent Agenda


Check/Reimbursement Requests: https://jcishakopee.org/knowledge-base/check-request-form/ 

Road Run URL: http://tinyurl.com/JCIMNRoadRuns

Assistance Requests: https://jcishakopee.org/knowledge-base/hardship-donation-request/ 

  1. General Business and Reports
  • Management:
    • Incentives policy approval 
      • Telling the GM of what we talked about during the BOD meeting last week on this subject.
      • Motion to approve the incentives policy by Gherity.  2nd Arnold.  Motion carries.
    • Fest Funds Transfer
      • Funds were held back when the original worst-case budget was passed.  $10,000 was allocated to the Saints Foundation (hospital), $5,000 to the Financial Stability Item, the rest of the money ($1,304) to the Community Proposed Project line.
      • Motion to approve the funds transfer by Duffy.  2nd by Arnold.  Motion carries.
    • Thank You/NAA Recap
      • NAA in Washington DC.  They had a wonderful time… learned a lot in the 4 days they were there.  They got to network and continuing to network by group chats mainly.
      • They thanked the chapter for sending them there.
    • Please take all of the chips 
      • Make all of these things disappear or they will be thrown away tonight.
  • Membership:
    • First quarter membership renewals 100% Accounted for
      • All 19 members are 100% accounted for.
    • Prokart Indoor Gokart/ Buca diBeppo [“Vroom Vroom Happy Time”] Social March 21st
      • This is the first social on the books.  The Gokart is in Burnsville.  2 hours of Gokarting… practice laps and then broken up into 2 teams.  4pm-8pm.  The max reservation at Buca is 18 people.  The $15 cost per person, 24 people max, covers the whole social.
    • Hardship Request – Chuck Lange
      • Major infections in 3 of his teeth.  He’s on state insurance so they won’t cover his anesthesia.  His appointment is next week, or 3 months out if he can’t pay for it.  It has impacted a lot of aspects of his life.  He is asking for $350 to cover the anesthesia.
      • Motion to approve $350 for the anesthesia by Duffy.  2nd by Kothenbeutel.  Motion carries.
    • St. Paul Saints Opportunity (revisit) 
      • Asking for up to $600 request, as said previously in this meeting.  $600 in the PR bubble and the other money in the Membership bubble.
      • Motion to approve up to $600 from PR for the sponsorship by Duffy.  2nd by Labovich.  Motion carries.
      • Motion to purchase up to 50 tickets from Membership line for the Saints social by Duffy.  2nd by Arnold.  Motion carries.
    • Pool Party
      • Postponed to a later date, when it is nice out, since it is hard to get a hold of people.
  • Community:
    • Hospital Donation
      • We already gave them $10,000 this year.  The board wasn’t able to come up with a decision for donations for future years.
    • Esperanza (revisit)
      • Motion for $2,000 (coming from CD 2 or CD 3) by Labovich.  2nd by Duffy.  Motion carries.
    • Shakopee Grad night (revisit) 
      • They don’t need an answer until May.
      • Motion to discuss this at our next meeting by Kostelecki.  2nd by Arnold.  Motion carries.
    • Birthday boxes- Mat Arnold 
      • Together We Rise 501c3 non-profit that helps foster children.  430,000 kids are in the foster system.  Asking for a $25 donation to match Mat Arnold’s donation.
      • Motion made to donate $100 (coming from MB 17) by Duffy.  2nd by Lange.  Motion carries.
    • Highway clean up May 24th-10am start
      • Not a set end time.  Possibly some kind of lunch or something afterward.
    • Hardship Request – Terry Heller 
      • She has 3 cancer spots in her lungs.  The county and state helped her this month… she has been asking to get on their insurance for months.  She has been out of work for the past 3 years and unemployment ran out.  She found us because her cousin is in our chapter.  She hasn’t reached out to other organizations.
      • Motion to cover the lung bill ($740 from CD 3) by Arnold.  2nd by Duffy.  Motion carries.
    • Hardship Request – Bindner family (revisit)
      • $1,500 total is what they’re looking for. ($843 for the cremation & $108 for the urn).  Pay up to $400 for the caterer?  The amounts they gave us during their presentation were rough estimates.
      • Motion made for up to $1,500 (from CD 3) to the Bindner family if they give us receipts or estimates from the professionals by Labovich.  2nd by Duffy.  Motion carries.
    • Easter Egg Hunt 4/4/20
      • Shakopee Park and Rec will be there at 8am to start setting up.  It will be at Lyon’s Park this year.  Carrie will be the Easter Bunny this year.  Last year they needed 8 volunteers to cover all of the areas… they are hoping for the same, or more, number of people to help this year.
      • A manpower event will be created soon.
    • Gravel grinder man power
      • Sponsorship for a climate ride in Northfield on Earth Day (Sat. April 25th… the same weekend as Camp Cleanup).  They are looking for volunteers… checking-in and checking-out riders, manning raffle/prize table.
    • Meeting with the Mayor recap. 
      • The mayor was met with today by Corder.  The mayor believes that there is a huge gap in higher education here in Shakopee… possibly setting up a “Shakopee U” in the city.
      • Corder wants to put on a series of classes to teach people how to present their voice to the community.  Also, teach people how to read a ballot.
    • Jeans and Gems
      • Looking for 10-12 volunteers to help with the silent auction as well as items (worth $40-150) for the silent auction.
  • Individual Development:
    • United Legacy Volunteer Orientation 3/21 12-2pm 
      • Help find closure for families with missing people.  Need to say “going” on social media or you can’t go.
  • Public Relations:
    • Alumni Hockey Game 4/11/20
      • Good fundraising event.  Last year we had a booth there.  Come out to promote the Shakopee Jaycees.
    • Swag deadline
      • Deadline was tonight for the nametags and the sweatshirt.
  • State Delegate
    • Convention update
      • 30 people signed up for Spring Convention… 20 people are active members & 10 are alumni.
      • No details yet about the convention.

9: Presidential Comments

10: Adjournment

Motion to adjourn – at 9:32pm – made by Gherity.  2nd by Duffy.  Motion carries.

11: Creed

We believe:

That faith in God gives meaning and purpose to human life;

That the brotherhood of man transcends the sovereignty of nations;

That economic justice can best be won by free men through free enterprise;

That government should be of laws rather than of men;

That earth’s great treasure lies in human personality; and

That service to humanity is the best work of life.

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