March 11, 2021 – Approved BOD Minutes

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Minutes

JCI Shakopee BOD Meeting 

Next Meeting:4/8/2021
Present:M Duffy, J Harris, K Boler, A Weidenhamer, M Arnold, S Corder, C Kostelecky, A Beecher
GUESTS: E. Davis
Call to Order:7:30pm
  1. Call to Order @ 7:30pm.
  2. Special Guests  Matthew/Civah Miss NSGRA 
    • The rodeo has been postponed until 2022.
  3. Approval of Previous Minutes – 1st by Duffy; 2nd by Weidenhamer; Motion carries.
  4. Approval of the Consent Agenda – 1st by Duffy; 2nd by Weidenhamer; Motion carries.
  5. Approval of the Business Agenda – 1st by Beecher; 2nd by Duffy; Motion carries.
  6. Consent Agenda

*CHECK REQUESTS DUE THE WEDNESDAY BEFORE THE MEETING AT 5:00 PM*

Check/Reimbursement Requests: https://jcishakopee.org/knowledge-base/check-request-form/ 

Road Run URL: http://tinyurl.com/JCIMNRoadRuns

Assistance Requests: https://jcishakopee.org/knowledge-base/hardship-donation-request/ 

  1. General Business and Reports
  • Management:
    • Fest Chair and Co-Chair
      • Emma Davis is the Co-Chair and Rob Benjamin is the Chair.  They are starting the ball going.
    • Taste of Shakopee Update
      • There is a date change.  They will know more next month.
    • Scott County Fair Update
      • There is no chair person yet.  M Black is mentoring whomever will be the chair & is willing to step up if nobody wants to be the chair.
    • Management Out of Office  3/17 through 4/2, but will respond to emails as they are received
      • He will be out of office due to work.  He will probably not be on next week’s GM meeting.
      • Kelsey will still be available during that time and will be at the GM meeting next week.
  • Membership:
    • Fun things happening in the future.
    • Our chapter will be getting $250 from JCI USA because we are all paid up for this year so far.
  • Community:
    • Easter Egg Hunt, March 27th 3-7pm
      • 1-6pm instead of 3-7pm.  We will need volunteers from noon-7pm.
      • All volunteers must submit an application to Shakopee Parks and Rec… it’s a new policy.  They will put the application in the drive.
      • We need to purchase prizes soon.  This Sunday we can make purchases at Dollar Tree or other similar stores.
      • Nothing new for Pitch Hit and Run.
  • Individual Development:
    • [Nothing for this month]
  • Public Relations:
    • BOD Jackets
      • They have been ordered.  No idea on when we will get them yet.
    • Business Listings
      • They are out.  So far we have 9, but one person might have put theirs in twice.
    • Why Do You Jaycee
      • It was up last month, but no hits on it.  Think of one or two people we can hit up that might want to do it.
    • Board Member Posts
      • We still have a few more left.  Jerry, Steph, Caroline, and Julius will be posted the rest of this week and next week.
    • Hockey Sweatshirts
      • Nothing yet for this.  Hopefully we will know next week.
  • State Delegate
    • Convention Proposal to Respect Social Distancing
      • Deadline is March 27th, 2021.
      • We have $3,000 in SD-18 we can use for the convention lodging and fees (goes towards lodging and registration), but it can go for 4 conventions.
      • How are we going to safely social distance when we’re usually 4 to a hotel room?  Do we do 2?  How do we do this?
        • We could say 2-4 people and leave it with the members/alumni to say if they want 2, 3, or 4 on an individual basis.

9: Presidential Comments

Talk, put together a game plan, then conquer the world.

We are almost done with Quarter 1.  She is proud of us for what we’ve done so far.

10: Adjournment @ 8:03pm – 1st by Beecher; 2nd by Arnold; Motion carries.

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